Part 1 of this article (www.isitebuild.com/organizedemail)
discussed how to efficiently organize your email so you can
spend more time on building a profitable business.
One of the most annoying aspects of dealing with incoming email
is spam mail (unsolicited email). It fills up your email box,
takes up your precious time, and seems to only get worse. You
may even delete your personal or business email that was
mistaken for spam mail.
This could result in lost business to you.
In Part 2 of this article you will discover solutions to help
you stop spam mail. This allows you to spend more time building
a profitable business.
Apart from just hitting the delete button each day here are some
1. Use the filters or the message rules of your email client.
a) In outlook express (since it is the most popular email
client) go to tools – message rules – mail – mail rules – new
b) Under “select conditions for your rule”, check “where the
subject line contains specific words”.
c) Under “select the actions for your rule” check “delete it”.
d) Under “rule description” click on “contains specific words” -
enter words or phrases that you never wish to receive again.
e) Under “name of rule” provide an appropriate name for the rule
f) Click OK
Creating this JUNK rule will automatically delete emails
containing the specific words or phrases you entered.
There are many other rules you can apply (ie move certain
messages to specific folders automatically), depending on what
Here are a couple of web sites that list phrases and keywords
frequently used in spam mail:
2. Use anti-spam software.
You can install software either on your computer (client side)
or on your web host (server side).
a) Client Side – software that resides on your computer.
Mailwasher (www.mailwasher.net) – provides an easy way to check
and manage your emails before you download them.
There are free and paid versions of mailwasher.
*Block emails using both lists and preset filters *Update
internal filters automatically *Filter MSN/Hotmail, POP3 and
MAPI email *Create custom filters *Quarantine spam mail outside
of your inbox *Import “friends” automatically into your safe
list *Monitor and filter multiple email accounts *Fight back
Paid version only.
b) Server Side – software that resides on your server. This
means the spam mail will be deleted before it makes it to your
Ask your web host what spam mail software they carry and how to
implement it. My web host uses spamassassin.
Spamassassin (www.spamassassin.org) this is a mail filter widely
used by ISPs to identify spam mail before it reaches your inbox.
Check with your web host if it is already installed.
The spam-identification tactics used include:
header analysis – identifies spammers using tricks to mask their
identities in the email header.
text analysis – identifies characteristic styles used by
spammers in the body of the email.
3) Get a free SpamCheck Report
Here is a FREE test you can do to make sure your newsletter gets
through to your subscribers and is not stopped by spam software.
Just send your newsletter to firstname.lastname@example.org
and you’ll get back a full SpamCheck Report in seconds.
Make sure TEST starts the subject line or it will be ignored.
Now your readers can stay out of the “Junk Mail Folder.”
Use these techniques and tools to remove spam mail before it
gets to you. You will gain more time and be able to concentrate
more effectively on your business.