Copyright 2006 The Janitorial Store
As your cleaning organization grows and you add personnel, keeping track of time sheets and adding up hours could be a large headache. If you have just one or two workers a paper time sheet where personnel “clock in” and “clock out” for every place they clean could possibly be all that you just need to track their hours. However, deciphering data and adding up hours from quite a few time sheets can take time away from other profit-making activities as you burn up your time undertaking payroll.
You can find options available for your cleaning firm other than hiring a full-time bookkeeper. Telephone timekeeping systems are excellent for cleaning companies. They let staff to call from any place they’re operating at and “clock in” and “clock out” by making use of their employee pin number and location pin number.
These timekeeping systems have a lot of time-saving benefits and features:
1. Tracks every employee’s time down towards the minute.
2. Reassurance that there is no cheating, as there may be using a handwritten time sheet.
3. Tracks travel time between buildings.
4. Caller ID capabilities to ensure staff are calling from the right location.
5. The potential to leave messages for workers. As soon as they call in to the program they obtain their messages.
6. Employee scheduling and management.
7. Tracking of no shows or late arrivals. The technique alerts supervisors having a call to their mobile phone or pager.
8. Supervisors can call into the technique to see who’s clocked into a developing at any offered time.
9. The potential to track by job number along with employee.
10. Effortless approach to import payroll information. Hours are automatically added up for you personally, including travel time. Several reports offered. Two such automated timekeeping systems are: Express Time from A&B Express Products LLC, http://www.expresstime.net/index.html, and MITC’s Telephone Timekeeping Software, http://www.mitcsoftware.com.
MITC’s software has an one-time fee. You can buy added blocks of support time from them. Express Time is different in that it has a monthly charge as well as a per call fee. The MITC program does require added hardware and software installed on your computer or you can buy a ready-to-use computer from them.
Express Time has two different systems obtainable: Express Time and Express Time Online. Express Time has an one-time fee, and you can buy added support hours. Express Time Online has a recurring monthly fee together with a 12 cent per charge for each incoming call. Every program has software that must be downloaded on for your computer. They do not have hardware that is installed on for your computer, but they do have specific computer recommendations for the software to work efficiently. Express Time also states high-speed broadband is needed for technical support.
On either system, employees can call in any time of day, seven days a week, as long as you have the software is running on your computer. The MITC technique has different modules that can you can add depending on your specific needs.
Either software, MITC or Express Time, will require a time commitment on your part to learn the program, which may possibly seem overwhelming at first. But after a couple of weeks employing the program you will be flying around it like pro.
Adding an automated timekeeping method might be the next step to growing your cleaning enterprise. Any type of automated system you buy will require a financial investment, but it will free up your time from performing the mundane tasks of timekeeping and permit you to spend your time in more productive ways.